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OpsNGO

From the application budget to the audit file.

Four jobs that usually take four different tools. In OpsNGO they share the same projects, budget lines and people, so a change in one place shows up everywhere it matters.

Draft the budget from the programme's own rules

The Budget Builder walks you through the programme, activities and participants. For Erasmus+ youth mobility and OFAJ exchanges it drafts the budget lines from the rate tables in force on the project's start date. For ESC and other grants, you set up the lines yourself.

  • Distance bands, green travel and fewer-opportunities participants counted in the draft
  • Adjust any drafted line, or add your own, before you save
  • Grant totals recalculated on the server, so nobody can type over them
  • Copy a budget structure from one of your earlier projects

Record every expense against its budget line

Log an expense with its receipt, in the currency it was paid in, and send it through sign-off. Each budget line shows what is paid, what is committed and what is still available, and only approved expenses count as spent.

  • Scan a receipt photo or PDF to prefill supplier, date and total, then check before saving
  • Pay in EUR, USD, GBP, PLN, TRY or AMD and convert to euro at the rate you record
  • Split one invoice across several projects
  • Follow each expense from draft through approval, payment, reporting and audit

Keep participants, applicants and partners together

Each person has one record across all your projects, from application to participation to membership. Your partner organisations, their contacts and your pipeline of new partners sit alongside.

  • A review queue for applications, then a roster for each project
  • Distance band, travel and fewer-opportunities details per participant
  • Partner CRM with contacts and leads, from first contact onwards
  • Give a partner a private link to its delegation and expenses, and revoke it when you like

Be ready before the National Agency asks

OpsNGO checks your records as you work and flags what an auditor would look for. When reporting is due, the figures come from the same records your team has been keeping all along.

  • Checks for missing receipts, duplicate invoice numbers, overspent lines, large unapproved expenses and missing travel proof
  • Final financial summary per budget line, and a printable project report
  • CSV ledger of approved expenses and a Beneficiary Module-shaped export
  • A final report template prefilled with your expenses and participants, for you to finish

Also in OpsNGO

  • Executive dashboard

    Grants, spending and remaining balance across every project, with open audit flags.

  • Cash runway and instalments

    Your grant payment schedule set against how fast you are currently spending.

  • Manual bank ledger

    Enter bank transactions and match them to expenses. There is no live bank feed.

  • Committed costs

    Hotels, flights and purchase orders counted against the budget before they are paid.

  • Search everything

    Jump to any project, participant or expense from one search box.

  • Several organisations

    Belong to more than one NGO and switch between them with one login.

Keep exploring

Set up your organisation's workspace.

Sign up with Google, create your organisation, and build the budget for the project you are running now. Colleagues can ask to join as soon as it exists.

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